Incoming document entry system: Implementation of electronic invoices: Austria
Project duration: 10 months
Brief description
The existing incoming document entry system is an application for entering and validating supplier incoming documents. E-control Austria provides an electronic file format that can be used to transmit incoming invoices in electronic format. To enable this, the billing party's files are saved on FTP servers where they are collected and processed by invoice recipients.
Supplement
Like the German EDIFACT procedure, the incoming document entry system is implemented so that electronic invoices can also be imported from the customer's own Biztalk server in the XML format of E-Control Austria. The product numbers used in this format are managed in the same way as EDIFACT item numbers and automatically assigned to invoice components that are entered and saved directly. In addition to the invoice amounts, the transmitted consumption values are identified and saved using the OBIS key figure assignment. Ideally, no errors occur during automatic entry and the documents are processed directly until the posting process.
Subject description
The existing incoming document entry system is an application for entering and validating supplier incoming documents (invoices, dunnings, discounts). Two billing parties in Austria place their encrypted documents on a customer-run FTP server. From there, the Biztalk server sends them to the incoming document entry system. The invoice and consumption data are checked, identified using defined product numbers and OBIS key figures, saved and displayed via Reporting Services to the user as a PDF for improved legibility. Further document processing works in the same way and incoming document entry of paper documents.