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Incoming document entry system: Reverse charge procedure
Project duration: 6 months
Brief description
The existing incoming document entry system is an application for entering and validating supplier incoming documents. Since 01.09.2013, supplier invoices with an energy component must be submitted using the reverse-charge procedure. The VAT charges are then transferred to the service recipient and the discounts and invoices are submitted with 0% VAT.
Supplement
To implement the reverse-charge procedure in the incoming document entry system, import of the electronic EDIFACT invoices must be adjusted so that the ReverseCharge tax rate type is supported. In this case, 0% VAT is entered. Paper invoices are provided with 0% VAT tax rate, unless there is a bilateral agreement with the billing party and this is configured in a separate exception list. Since 01.01.2014, theoretically all billing parties are required to apply the reverse-charge procedure via energy invoices. VAT exemption certificates are requested using a Web service from the master data application, so that the permission to use the reverse-charge procedure can be verified.
Subject description
The existing incoming document entry system is an application for entering and validating supplier incoming documents (invoices, dunnings, discounts). Since 01.09.2013 in the electricity sector and 01.08.2013 in the gas sector, the reverse-charge procedure is possible and legally required for supplier invoices for energy deliveries or that include energy components. To enable this, the master data system must contain certificates approving the resale of energy. In the incoming document entry system, the certificates are checked when invoices are entered without VAT. If the reverse-charge procedure is not yet used, there is an option to configure these exceptions on a period-specific basis to give the billing party the option to update their system. Posting data for the reverse-charge documents are transferred to the SAP system with a special VAT ID.
Overview
- Industries energy
- Specialist tasks auditing of accounts, energy trade, purchasing, value added tax (VAT)
- DV tasks customised software further development
- System environment Client/Server
- Procedure model customer standard
- Development/ test tools MS Visual Studio
Project period01.07.2013 - 31.12.2013
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